AR 25-400-2 PDF

October 22, 2020

Find the most up-to-date version of AR at Engineering THE ARMY RECORDS INFORMATION MANAGEMENT SYSTEM (ARIMS). identified, maintained, and disposed of according to AR Policy and procedures for implementing AR throughout the Army.

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General Information Chapter 2.

Destruction or loss of Army records is a violation of federal law and must not occur. ARparagraph i states the Deputy Chief of Staff, G-3, will “ensure that support is included in Army operational planning documents for the collection and transfer of records created by deployed units in contingency operations per AR To ensure records from the AOR are collected and properly prepared for transfer to continental U.

The records specified in this guide provide important rights and interest information for Soldiers and veterans. Classified 25-4000-2 may be attached to an e-mail and sent classified e-mail.

32 CFR Appendix A to Part , References | US Law | LII / Legal Information Institute

The guide provides instructions for the creation and preservation of records in units and parts of units deployed for combat, emergency, and special operations both singly and as part of a task force. Missing records during Operation Desert Storm resulted in the Army spending millions of dollars for record reconstruction. Process and transmit the following records in accordance with the regulations that prescribe their creation.

Procedures and processes for collecting records during a contingency operation are the combatant commander’s responsibility and generally left to his direction.

Daily staff journal and tactical operations center log with coordinates of locations and events. Center for Army Lessons Learned: Command reports, special reports, maps and overlays, and incident reports. The record copy will be handled in accordance with these instructions and AR Mail classified records double wrapped by registered official mail. They supported and directed the effort through all staff elements and through the ranks, down to the unit level.


The designated contact will establish the processes for the collection and transfer of unit records. Commanders of units down to separate company level that are deployed in contingency operations will manage and supervise operational recordkeeping systems in their commands.

The Army must be able to research the location and activities of units and Soldiers involved in combat or contingency operations. Destruction for any other reason is not authorized. This guide applies to all Army forces that are deployed or engaged in operational missions. Inpatient, fetal monitoring strips, and extended ambulatory records for fixed medical facilities. This area should be staffed and equipped to process both electronic and hardcopy records received from units down range.

Army records may be destroyed only if capture by a foreign power appears imminent. Approval by the archivist is legal authority for the retention and disposal of all Army records. Annex A contains a list of specific records to be created, maintained, and transferred.

The Paperwork Reduction Act, 44 USC, Chapter 35, establishes the legal basis for minimizing the cost of creation, collection, maintenance, use, dissemination, and disposition of information. The list of file numbers in Annex A is not all-inclusive. At a minimum, take records with you to home station upon redeployment or ship to home station prior to redeployment.

CALL Handbook Commander’s Guide to Operational Records and Data Collection

Units providing medical care will transmit these records in accordance wr medical prescribing directives. This guide applies to all records regardless of media, e. If emergency destruction of records is performed, a list of those records and the inclusive dates of each will be compiled to the extent possible and sent to U. As stated in the main recordkeeping narrative, this may not always be practical or possible.


AR 25-400-2

Records shipped to WNRC will only be accepted if all transfer procedures are properly followed see above link. Do not “over-classify” records. Enter Your Email Address. 255-400-2 properly documenting contingency operations, the Army as an institution risks losing important portions of its history; can lose the ability to formulate lessons learned; and, most importantly, can fail to protect the rights and interests of the individual Soldiers and civilians 25-4002.

From time to time organizations such as Center for Army Lessons Learned and military history detachments will visit deployed units to collect copies of records. Records Management and Declassification Agency: Recordkeeping requirements during contingency operations are governed by the same laws and regulations as recordkeeping during peacetime or while in garrison. These are, in turn, implemented by Army regulations. Ad table does not list all files that units should maintain.

Transmit unclassified e-mail to be preserved as a 25-400- to conops conus. Collection Priorities Appendix A. The information was used to substantiate claims for and to determine the cause of Gulf War Syndrome suffered by many deployed Soldiers.